Help Center
The Email Signature Help Center
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- Getting Started & Administration
- Outlook Email Signatures (Microsoft 365 – All Devices)
- Non-Outlook email clients (Microsoft 365)
- Gmail Signatures (Google Workspace)
- The Email Signature Campaign Platform
- Legacy Xink client & Active Directory (AD) on-premises
- Apple Mail Signatures (macOS)
- More Integrations
- Xink Partner Program
- Latest updates (Get notified)
Recent articles
Getting Started & Administration
Signature Templates & Fields
Dynamic Content & Fields
HTML & Code Editing
- Remove Underline from Email Links in Signatures
- Style Email and Web Links in Email Signatures
- Outlook Valign Not Working? Use This HTML Workaround
- Control Gmail Auto-Link Styling in Email Signatures
- Remove Blue Link Styling in Outlook Signatures
Directory Sync & User Data
Signature Assignment & Rules
- How do I assign email signatures in Xink? (Recommended starting point)
- How do I set a company default email signature?
- How do I assign email signatures by groups, folders, and fields?
- How do I set individual email signatures for employees?
- Can users have multiple email signatures?
Administration & Control
- How to manage role-based admin access
- Enable MFA in Xink with TOTP Apps
- Xink Security Overview and Data Protection Practices
- Xink Admin App for iPhone and iPad
- Is Xink HIPAA compliant?
Images & Logo Optimization
- Logo Guidelines for Outlook Email Signatures
- Fix transparent images in Outlook dark mode
- What is the best image format for email signatures?
- Optimize Email Signatures for Dark Mode
- Optimize Email Signature Images for Performance
User Experience & Settings
Troubleshooting & Fixes
Best Practices & Guidelines
- Email Signature Design Best Practices
- Which fonts should I use in email signatures?
- How to Move Your Xink Account to Another Data Center
- Mobile-First Email Signature Design Guide
- Monitor email signature updates in Dashboard and Employees
Outlook Email Signatures (Microsoft 365 – All Devices)
Set Up Outlook Signatures
Sync Users from Entra ID (Azure AD)
- Sync Users from Entra ID to Xink
- OData Filters for Entra ID (Azure AD) Users in Xink
- Entra ID (Azure AD) Client-Side Filter in Xink
- Filter Azure AD Groups Using Wildcards
- Use Entra ID Groups for Email Signature Rules
Add Users (CSV, SQL, or Manual)
Assign & Manage Email Signatures
- Signature Assignment & Rules (Main Guide)
- How to assign email signatures for shared mailboxes and alias emails
- Assign Email Signatures to Personal Assistants
- Recipient-Based Email Signatures in Xink
- Set Default Email Font in New Outlook
Fix Email Signature Issues in Outlook
Fix Issues in Classic Outlook (Windows)
- How to fix blurry logos in Classic Outlook (Legacy Xink Client)
- Outlook Add-in Missing After License Change (Fix)
- Fix Classic Outlook Signatures with RESET (Xink Guide)
- Fix Extra Blank Line in Classic Outlook
- Classic Outlook Font Issue: Links Showing Calibri Instead of Arial
Fix Issues in Legacy Outlook (Mac)
Non-Outlook email clients (Microsoft 365)
How to apply the new/reply email signature when the email is sent from non-Outlook email clients (Server-side)
Server-Side FAQs
- Avoid Rerouting All Emails with Xink Server-Side
- Add Domains to Xink Server-Side Without Remapping
- Fix Missing Signatures with Mimecast and Xink
- Fix OOF Autoreply Issues with Xink Server-Side
- Outlook Mobile Signature Line Not Visible (Server-Side)
Server-side Best Practices
- Fix Outlook Task Issues with Xink Server-Side
- Fix Meeting Room Issues with Xink Rerouting
- Fix Missing Xink Signatures on Internal Emails
- Fix Microsoft 365 Group Issues with Xink Rerouting
- Fix Xink Rerouting in Hybrid CMT Environments
Gmail Signatures (Google Workspace)
Gmail Signatures with Google Workspace
Sync users from Google Workspace Directory
Troubleshooting sync issues
- How do I stop Gmail signatures piling up at the end of a long thread?
- Add Logos and Images to Gmail Signatures
- Gmail Signature Not Updating for Some Users
- Does Xink Store Google Workspace Admin Passwords?
- Fix “Domain Cannot Use APIs” Google Workspace Error
The Email Signature Campaign Platform
How to get started with email signature campaigns
- Email Signature Campaigns with Xink
- How to Create Email Signature Campaigns in Xink
- Schedule Email Signature Campaigns in Xink
- How to Segment Email Signature Campaigns in Xink
- Xink Campaign Analytics: Track Email Signature Performance
Campaign FAQs
- Xink Rule Modes Explained: First-Match vs All-Match
- Add Social Media Icons to Email Signatures
- Track Xink Campaigns with Google Analytics (UTM)
- Improve Email Signature CTAs for Higher Click Rates
- Email Signature CTA Examples to Increase CTR
Legacy Xink client & Active Directory (AD) on-premises
Legacy Xink Client
- Deploy Xink Client via GPO (Domain Environment)
- Deploy Xink Legacy Client via Intune or SCCM
- Invite Users to Xink Client (Classic Outlook)
- IT Pro: Deploy Xink ADMX File via GPO Template (Xink Token ID)
- IT Pro: Deploy MSI Package via GPO (Xink Client)
Active Directory (AD) on-premises
- How do I read users from Active Directory on-premises into Xink?
- Active Directory Fields Supported in Xink
- How to Add Custom Fields for Email Signatures
- Find Distinguished Name (DN) of OU in Active Directory
- Deploy Outlook Font Settings via GPO (Classic Outlook)
Legacy Xink client FAQs
- Check Xink Client Status and Version (Windows)
- Fix Blank Image Placeholders in Classic Outlook
- Xink Access Code Grayed Out? Fix MSI Installation Issue
- Use Different Signatures per Account in Classic Outlook
- Where to Find Xink Log Files on Windows and macOS
Apple Mail Signatures (macOS)
How to update signatures for Apple Mail (macOS)
Apple Mail FAQs
- Apple Mail Removes Signature Images? Fix Explained
- Fix AllSignatures.plist Permission Error (Mac)
- Apple Mail Not Showing Xink Signatures? Fix iCloud Settings
- Apple Mail Shows HTML Instead of Signature (Fix)
- Fix “The Variable Signature Is Not Defined” (Xink)