Help Center
The Email Signature Help Center
- Getting Started & Administration
- Outlook Email Signatures (Microsoft 365 – All Devices)
- Non-Outlook Email Signatures
- Gmail Email Signatures (Google Workspace)
- Email Signature Campaigns
- Legacy Xink Client (Win – MSI)
- Xink Partner Program
Recent articles
- How to fix question marks (?) replacing accented characters in Classic Outlook email signatures
- Sync Users from Microsoft Entra ID to Xink
- Can users have multiple email signatures?
- Allow users to save their preferred New/Reply signatures assigned by rules
- Xink Security Overview and Data Protection Practices
Getting Started & Administration
Signature Templates & Fields
Dynamic Content & Fields
HTML & Code Editing
- Remove Underline from Email Links in Signatures
- Style Email and Web Links in Email Signatures
- Outlook Valign Not Working? Use This HTML Workaround
- Control Gmail Auto-Link Styling in Email Signatures
- Remove Blue Link Styling in Outlook Signatures
Directory Sync & User Data
Signature Assignment & Rules
- How do I assign email signatures in Xink? (Recommended starting point)
- How do I set a company default email signature?
- How do I assign email signatures by groups, folders, and fields?
- How do I set individual email signatures for employees?
- Can users have multiple email signatures?
Administration & Control
- How to manage role-based admin access
- Enable MFA in Xink with TOTP Apps
- Xink Security Overview and Data Protection Practices
- Xink Updates, Community & System Status
- Is Xink HIPAA compliant?
Images & Logo Optimization
- Logo Guidelines for Outlook Email Signatures
- Fix transparent images in Outlook dark mode
- What is the best image format for email signatures?
- Optimize Email Signatures for Dark Mode
- Optimize Email Signature Images for Performance
User Experience & Settings
Troubleshooting & Fixes
Best Practices & Guidelines
- Email Signature Design Best Practices
- Which fonts should I use in email signatures?
- How to Move Your Xink Account to Another Data Center
- Mobile-First Email Signature Design Guide
- Monitor email signature updates in Dashboard and Employees
Outlook Email Signatures (Microsoft 365 – All Devices)
Set Up Outlook Signatures
Sync Users from Microsoft Entra ID
- Sync Users from Microsoft Entra ID to Xink
- OData Filters for Microsoft Entra ID Users in Xink
- Microsoft Entra ID Client-Side Filter in Xink
- Filter Entra ID Groups Using Wildcards
- Use Entra ID Groups for Email Signature Rules
Add Users (CSV, SQL, or Manual)
Assign & Manage Email Signatures
- Signature Assignment & Rules (Main Guide)
- How to assign email signatures for shared mailboxes and alias emails
- Assign Email Signatures to Personal Assistants
- Recipient-Based Email Signatures in Xink
- Set Default Email Font in New Outlook
Fix Email Signature Issues in Outlook
- Outlook Add-in Error: Unauthorized
- Outlook Add-in Error: User Not in Xink Employees
- Xink Signature Only Shows When Add-in is Clicked
- Outlook (Android): Email Signature Not Visible on Reply or Forward – Xink Outlook Add-in
- Xink + Intune App Protection on Outlook iOS
Fix Issues in Classic Outlook (Windows)
- How to fix question marks (?) replacing accented characters in Classic Outlook email signatures
- How to fix blurry logos in Classic Outlook (Legacy Xink Client)
- Outlook Add-in Missing After License Change (Fix)
- Fix Classic Outlook Signatures with RESET (Xink Guide)
- Fix Extra Blank Line in Classic Outlook
Fix Issues in Legacy Outlook (Mac)
Non-Outlook Email Signatures
Server-Side Email Signatures
Server-Side Best Practices
- Xink Server-Side Mail Flow and Rerouting Explained
- Configure SPF for Xink Server-Side Email Routing
- Enable DKIM Signing with Xink Server-Side
- Configure DMARC with Xink Server-Side Routing
- Avoid Rerouting All Emails with Xink Server-Side
Server-Side Testing & Validation
Server-Side Issues & Fixes
- Fix Xink Rerouting in Hybrid CMT Environments
- Fix OOF Autoreply Issues with Xink Server-Side
- Fix Missing Xink Signatures on Internal Emails
- Fix Outlook Task Issues with Xink Server-Side
- Fix Meeting Room Issues with Xink Rerouting
API & Integrations
Set Up Apple Mail Signatures (macOS)
Troubleshooting Apple Mail Signatures
- Apple Mail Not Showing Xink Signatures? Fix iCloud Settings
- Fix “The Variable Signature Is Not Defined” (Xink)
- Fix “The Operation Could Not Be Completed” Apple Mail
- Apple Mail Removes Signature Images? Fix Explained
- Fix AllSignatures.plist Permission Error (Mac)
Gmail Email Signatures (Google Workspace)
Update Gmail Signatures with Google Workspace
Sync Google Workspace Users
Troubleshooting Gmail Signature Sync
- How do I stop Gmail signatures piling up at the end of a long thread?
- Gmail Signature Not Updating for Some Users
- Add Logos and Images to Gmail Signatures
- Does Xink Store Google Workspace Admin Passwords?
- Sync Google Workspace Profile Photos to Xink
Email Signature Campaigns
Email Signature Campaigns
- Email Signature Campaigns with Xink
- How to Create Email Signature Campaigns in Xink
- Schedule Email Signature Campaigns in Xink
- How to Segment Email Signature Campaigns in Xink
- Xink Campaign Analytics: Track Email Signature Performance
Best Practices & FAQs
- Xink Rule Modes Explained: First-Match vs All-Match
- Add Campaigns Anywhere in Email Signatures
- Add Social Media Icons to Email Signatures
- Track Xink Campaigns with Google Analytics (UTM)
- 10 Email Signature Headlines That Drive Clicks
Legacy Xink Client (Win – MSI)
Installation & Deployment (Legacy MSI)
- Deploy Xink Client via GPO (Domain Environment)
- Deploy Xink Legacy Client via Intune or SCCM
- Invite Users to Xink Client (Classic Outlook)
- IT Pro: Deploy Xink ADMX File via GPO Template (Xink Token ID)
- IT Pro: Deploy MSI Package via GPO (Xink Client)
Active Directory (On-Premises)
Troubleshooting (Legacy Client)
- Fix Blank Image Placeholders in Classic Outlook
- Use Different Signatures per Account in Classic Outlook
- Where to Find Xink Log Files on Windows and macOS
- Xink Access Code Grayed Out? Fix MSI Installation Issue
- Check Xink Client Status and Version (Windows)