Can I add individual photos to staff emails as part of their email signatures?

Short answer:
Yes. You can include individual staff photos in email signatures using the Photo field. Photos can be synced from Active Directory, uploaded manually, or imported in bulk. You can also allow employees to manage their own photo if needed.

Adding staff photos helps personalise emails and creates a more professional and recognisable brand experience.

How it works

• The Photo field pulls images from Active Directory by default
• You can upload photos manually if they are not available in your directory
• You can bulk upload employee photos using a ZIP file
• You can optionally allow employees to manage their own photo

Step-by-Step: Add individual photos

1. Go to the Employees menu.
2. Upload a photo manually if it is not synced from Active Directory.
3. Open the Signatures menu.
4. Insert the Photo field into your signature template.
5. Click Preview to verify the result before publishing.

Optional: Let employees manage their own photo

If you want employees to upload or update their own photo, you can allow this by making the field editable.

1. Go to Preferences > Fields.
2. Find the Photo field.
3. Click the gear icon > Edit.
4. Enable "Editable by the employee".
5. Click Save.

Employees will only see and edit the photo field if it is used in their assigned signature template > Learn more about editable fields.

Bulk upload employee photos

You can upload multiple employee photos at once using the import tool:

https://app.xink.io/ImportPhoto
https://app-ca.xink.io/ImportPhoto
https://app-eu.xink.io/ImportPhoto
https://app-uk.xink.io/ImportPhoto
https://app-au.xink.io/ImportPhoto

Requirements for bulk upload

• Upload a ZIP file containing employee photos
• Each file name must match the employee’s email address (e.g. john.doe@company.com.jpg)

Need help?

If your Active Directory is not updated or you need assistance with bulk uploads, contact Xink support and we’ll help you get set up.