How do I design and preview my first email signature in Xink?

Short answer:
Create a signature template using fields for personalization, then use the preview feature to test how it looks for different employees before deploying it.

If you already have an email signature, you can reuse it by uploading it to Xink and modifying it to match your company's style. You can upload an existing email signature from your inbox.

This guide explains how to design, preview, and optimize your first email signature in Xink.

How to create a new email signature

1. Go to the SIGNATURES menu
2. Click the + button

You only need to create one signature template for all employees. Xink uses fields to automatically insert employee-specific data.

Examples of dynamic fields:

• Name
• Job title
• Email address
• Phone number

Example

If all employees share the same company address, you can add it to the template once. Then use fields for personal details like name and phone number.

How to preview your email signature

1. Go to the SIGNATURES menu
2. Open the signature you want to preview
3. Click Preview
4. Select an employee from the dropdown

How to insert an image in your signature

1. Click where you want to insert the image
2. Click the image icon in the toolbar
3. Select the Upload tab
4. Choose your file and click Send it to the server

How to use an existing uploaded image

To reuse an image already uploaded to Xink:

1. Open the Image Info tab
2. Click Browse Server
3. Select your image

Why do images sometimes look blurry in Outlook?

Outlook typically scales images to 220 PPI.

• Upload images at the correct size (100% dimensions)
• Avoid scaling images in the editor
• Use optimized image files for best results

How to use a built-in template

1. Go to the SIGNATURES menu
2. Select Templates in the left panel
3. Choose a template
4. Click the gear icon and select Add to My Signature folder

The template is now available in your SIGNATURES section and ready to use.

Next steps

• Assign your signature to users
• How to Add and Use Employee QR Codes in Email Signatures
• How to set up recipient email rules