Summary
This is ideal for organizations that want recipients to quickly save staff contact details by scanning a QR code directly from the email signature using their mobile device. It streamlines contact sharing and enhances the professional look of your signatures.
This guide will show you how to:
Insert the QR image field into your email signature template.
Add a vCard link to help recipients save the contact details on their desktop.Preview the automatically generated QR codes for employees.
Understand how scanning the QR code saves contact info to a mobile device.
Step 1: Insert the QR image field into the template
Log in to your Xink Admin Portal.
Go to the SIGNATURES menu > Click the template to edit.
Click the Fields menu and select vCardQR.
Resize or position the QR image as needed in the template layout.
Click the QR image, then the link button (in the menu), and copy/paste ((vCardDownloadLink)) to add the vCard for desktop.
You’ve now updated the template with each employee’s QR code.
Step 2: Preview the generated QR codes for Employees
Navigate to the Preview tab.
Select/search an employee from the list.
Test on iPhone and Android to confirm compatibility.
Click OK to Save.
Repeat for each employee who should have a QR code.
Step 3: How QR Codes Work for Recipients
Once the QR code is in place:
Recipients can scan the QR code directly from your email signature.
Their smartphone will automatically open the Contacts app.
The contact details (name, phone, email, etc.) are pre-filled.
They can save the contact with one tap.
✅ Final Tips
Test with a few employees first to ensure proper display and scanning.
Add a Call To Action next to the QR image (e.g., “Scan to save my contact details”).
