The (Do not change) option lets Xink signature admins provide approved email signatures without changing the end user’s current default signature settings for new emails or replies.
This is useful when admins want to keep existing user preferences in place while still making approved Xink signatures available in the Outlook add-in.
What does (Do not change) do?
When the Xink signature admin selects (Do not change) for New email or Reply email, Xink keeps the user’s current signature settings unchanged.
Xink does not overwrite the user’s existing default signature for new emails.
Xink does not overwrite the user’s existing default signature for replies and forwards.
The user can still select another approved signature in the Outlook add-in.
In practice, this means the Xink admin makes approved signatures available, while the user keeps control of their preferred default signature.
Why use (Do not change)?
Let end users choose their preferred signature
Use (Do not change) when the Xink signature admins do not know which approved signature each user prefers for:
New emails
Replies and forwards
Instead of assigning a default on behalf of the user, the admin can publish the approved signatures and let the user choose the preferred New and Reply signature from the Outlook add-in.
Use it during technical setup
The (Do not change) setting is also useful during technical configuration.
IT can complete the Xink setup without changing any existing end-user signature selections. When the technical work is complete, IT can assign the signature admin role to the communications or marketing team so they can manage the approved signatures.
What does the user experience look like?
When (Do not change) is used:
The user’s current signature choices remain unchanged.
Approved Xink signatures are still available to the user.
The user can choose and set a new default signature in the Outlook add-in.
The screenshot below shows the Xink options for selecting default signatures for new emails and replies.
Summary
(Do not change) preserves the user’s current New and Reply signature settings. It is the right option when admins want to provide approved signatures without forcing a default choice, or when IT is still completing the technical setup.
