If you already got an email signature, you can easily reuse it and of course, you can always modify it later on. Actually, you can upload any email signature from your inbox. So if you got a great looking signature from one of your contacts, you can upload and modify it to meet your own style guide.
In this guide, you'll learn how to create a new email signature.
How to design a new signature
Click the SIGNATURES menu and then the '+' button:
You don't need an email signature for each of your employees. Instead, you create a template using fields.
You use fields to merge employee information so you don't have to create an email signature for each of your employees.
If all employees are in the same location, and you want to show your company address, you don't have to update the address for all employees.
Instead, you simply write your company address in your email signature and only use fields for Name, Tel., Email etc.
How to preview
Click the SIGNATURES menu and open the design:
Click Preview and select employee from the drop-down list:
- Preview does not 100% simulate how your design looks on all the different email clients out there.
- Preview is your first test which helps you identify obvious errors.
- You test OK in different email clients before you launch company-wide.
How to upload and insert an image
We don't recommend using any 3rd party sites to host signature images.
Upload all images to Xink - that's the official recommendation and the only proper way to make sure it will work ok. Any other site - at your own risk.
Click your mouse where you need to put the image in your signature, and click the image icon on the toolbar.
Click the Upload tab, Choose the file, Select the image you want to upload and Click Send it to the server.
How to insert an image already uploaded
Click the Image Info tab and then click Browse Server:
Quality of images in the signature
Xink doesn't change your images at all and thus doesn't change its quality.
Xink doesn't change your images at all. It will show the image in your signature in the exact same quality and with the precise number of pixels as you uploaded it in Xink.
If you notice that the quality is worse after the email is sent via Outlook, that is Outlook limitation, not Xink.
Outlook scales images to 96 dpi size after the email is sent in Outlook, that is why if your uploaded images don't meet this requirement, you can be affected by the blurry image on the recipient side.
How to add one of the built-in templates
Click the SIGNATURES menu and choose Templates in the left nav menu.
Then click on the gear wheel opposite the template you like and select 'Add to My Signature folder'.
Now you'll find this template when you click the SIGNATURES section in the main top menu.