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IT Pro: How to update email signatures in Outlook on Win/Mac/Web/Citrix/Virtual Desktop (Add-in)

This guide is a quick two-step cross-platform deployment using the Xink add-in through Microsoft 365.

This Add-in will set the default signature, reply signature, and allow the end-users to see their email signatures as they compose the email. In addition, they can select among multiple email signatures (shared mailbox signatures, other languages, an internal signature, etc.).

  • Outlook on Windows
  • Outlook for Mac
  • Outlook on the web
  • Outlook on Citrix
  • Outlook on Azure Virtual Desktop

NOTE:

Pre-requisite: As per the Microsoft article users should upgrade to Windows 10 version 1903 or higher and Microsoft 365 version 16.011629 or higher.

Part 1 - Download the Xink add-in manifest

  1. Sign in with your Xink administrator account > Click on the big gear icon (top right hand) > Downloads > Step 2 - IT: Obtain the ADMX template (If you have no manifest, you need to click "Add" to create one).
    Click "Get manifest" to download the file named "XinkOutlookAddinManifest.xml".

Part 2 - Deployment of the Xink add-in

  1. Login to https://admin.microsoft.com/Adminportal/Home?source=applauncher#/Settings/IntegratedApps and upload "XinkOutlookAddinManifest.xml" choose "Upload custom app".

  2. Upload "XinkOutlookAddinManifest.xml":

  3. Select the target group, or you may select the Entire organization. Please take note that nested groups are not supported.

  4. Choose which users you want to deploy to and finish the setup. Note that it may take several hours before an add-in is visible to the users:

  5. Once the add-in is deployed, it will set up your default and reply signature. Look for the Xink icon and choose your signature. to check for your optional signatures.




    How to check if the Xink addin works?

    Go to 'Employee tab' of Xink admin portal and notice the green dot in front of the user profile. It indicates the connection time stamp of Xink portal and the user profile.



NOTE:

The manifest expires with the domain token because the token is embedded in the manifest. Before the version expires, remove the old version and install the new manifest.


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