Short answer:
Configure Outlook font settings on one PC, export the registry key, and deploy it via GPO to apply the same settings across users.
Summary: This guide explains how to standardize font settings in Classic Outlook by configuring one reference PC, exporting the registry settings, and deploying them using Group Policy (GPO).
This example uses Outlook 2016 (Classic Outlook) on Windows.
Step 1: Configure font settings on a reference PC
In Outlook, go to File > Options > Mail > Stationery and Fonts:
Click Font and configure settings for:
- New mail messages
- Replying or forwarding messages
Example configuration:
Step 2: Export the registry settings
Open Registry Editor and navigate to:
HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Common\MailSettings
Right-click the key and select Export to save it as a .reg file.
Step 3: Deploy via Group Policy (GPO)
Use your preferred method (e.g. Group Policy Preferences, logon scripts, or management tools) to deploy the exported registry file to users.
GPO configuration steps may vary depending on your environment. Refer to Microsoft documentation for guidance.
Next steps
After deployment, restart Outlook and verify that the font settings are applied for new emails and replies.
