Email signatures (New/Reply/Optional) assigned to a group of users will overwrite the company default setting (which you set in Signature menu). You can assign signatures to a group of users using via group membership in Active Directory and Google Directory, via folders and using field content.
We suggest rules/groups for larger companies because, for smaller companies, it is just simpler to assign company-wide email signatures and then apply unique email signatures for a few individuals when necessary.
IT Pro: Segment using group membership
When using a semi-colon (no spaces before and after semi-colon) you can apply signatures to multiple groups:
"Services";"Sales Team";"Release Manager" will assign signatures to members of Services OR Sales Team OR Release Manager groups.
Segment using folders
You create a folder in EMPLOYEES, add users to the folder and create a rule.
Segment using field content
For users whose employee data matches a rule condition, for example for employees located in department = Marketing, they will get the email signature settings defined in that rule.
In the Preferences menu (click on the drop-down menu below your name or click the big gear wheel):
You can Create, Delete and Edit rules.
You can move (drag & drop) rule priority (Top-down).
When an employee is found in a rule (top-down priority), those settings will apply.
To create a new rule, click the ‘+’ button, build the rule definition and use 'Test' to validate:
Example #1 - Assign signatures to a department
Email signatures are assigned to employees in the Marketing department.
Example #2 - Assign signatures based on tel. number
Email signatures are assigned to employees with '27' in their mobile number.
Example #3 - Assign signatures based on the check type field
Alexander Beck has 'Show cell number' checked.
Email signatures are assigned to employees with the 'Show cell number' checked/enabled.
Use 'equal' filter and type manually 'True' value to define the group of your employees, who has 'Show cell number' checked. If you want to filter employees, who have 'Show cell number' field not checked, then use 'not equal' filter and type manually 'True'.