The Best Rated EmaiI Signature Portal

How to allow employees to update certain information

Use Cases

  • You want to add extra flexibility and allow end users to update certain information which is not updated centrally.
  • You can give limited creative freedom to your employees to allow them to decide, for example, whether or not to include their LinkedIn profiles, their headshots or their own sign-off
  • You are reading employee data from Active Directory, but not all data required in the email signature are updated and there is no need to update centrally.

How to make allow certain information to be updated by the employees

Click on the Gear in the upper right side of your Xink Account > Preferences > Fields.

  1. Click the small gear wheel, select 'Edit'.
  2. Wipe the content in 'Property name' (so that user data is not overwritten by data sources).
  3. Check 'Editable by the employee'. 

Click Save for that particular field and then make sure to hit Save again to save all changes made to your Preferences when finished.

How do employees update?

First, you need to make the employee aware of this new option.


  1. Employee should click on the Xink application in the system tray on his PC. 
  2. Click on 'My Contact Details'.
  3. Update information.


  1. Employee should click on Xink icon in the menu bar at the top of the screen on his Mac.
  2. Click on 'My profile...'.
  3. Update information.


In the example below the employee is able to edit his personal Mobile number, LinkedIn profile link, include his head-shot photo and choose to Show/Not Show his mobile number in his signatures:

Learn how to create dynamic sign off (without having to maintain more templates).
Other advanced examples.

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.