This guide explains how to update Outlook on Mac of your employees with Xink signatures.
Xink is ready for:
- MAC OSX ‘El Capitan' (v10.11) to the latest version of macOS Big Sur.
- Microsoft Outlook 2011 to the latest version.
- Apple Mail
How to invite employees
Go in Employees section.
Find the user you need to update with Xink signature and click on the gear wheel opposite his/her name.
Then select Send Invitation Email.
If you want to send invitations to all employees on the page in one go, click on 'Select All' button at the top and click 'Send Invitation Email'.
Your employees will receive an email from you as their Xink account administrator.
This is how the email invitation will look like:
The user should download the Xink app for Mac from his/her invitation email and install it on his/her machine.
How to install Xink app on your Mac
After downloading the package 'Xink.zip', extract the file and move the extracted file to Application folder.
Launch Xink app from Application folder and if you receive the following warnings below, just enter your computer password and select Always Allow.
If it persists asking for login keychain password, then refer to this Apple guide - https://support.apple.com/en-us/HT201609.
After the Xink app is installed on the user's Mac, it will prompt the access code, which he/she can find in his/her invitation email.
This access code is unique for each employee and it is used to receive signature updates from Xink portal.
Enter the access code from your invitation email and click 'Update signatures'.
In a few seconds you will receive this confirmation that your Outlook signature has been updated:
Notice the Xink icon in the menu bar. Green checkmark means that you are online and updated.
Assign Xink signature to new and reply/forward emails
Go to Outlook > Preferences > Signatures and set the default or reply/forward signature.