You’ve created a professional company email signature and successfully deployed it to all staff. But now you want to ensure no one uses homemade versions that violate your company’s branding policy.
Can I remove all existing email signatures except the ones I manage via Xink?
Yes, you can!
To prevent users from using unauthorized signatures:
- Click the Gear icon in the top-right corner of your Xink dashboard.
- Select Preferences.
- Go to the General tab > Preferences section.
- Check the option: Delete signatures not set as default/reply/optional.
- Click Save.
- Staff can only use the signatures assigned as default, reply, or optional via Xink. This is a global setting for all users in your account.
- If you do not select the “Delete all email signatures not created in Xink” option, users may still access previously used or personal signatures. Xink will continue to overwrite the default/reply signatures, but users could manually select their own.
