This method allows an employee to use the personal details of another user's default/reply signature. Special shared fields are included inside this signature like these ones: ((shared:Email)), ((shared:DisplayName)), etc...
Just add the word shared: with a colon before the usual dynamic field and you will get the shared field information. When you put the shared field in the signature, this will convert to the data of the shared user.
Your ''Personal Secretary'' is tasked to send emails on behalf of the ''Financial Controller'' and the ''Office Manager''.
Steps to Follow:
Step 1. Select the Employees tab in the Main Menu and then select the users you want to share the signatures from by checking the small boxes beside their names on the left side - In this example, Financial Controller and Office Manager. After this, click the 'down arrow' and Select 'Share default signatures with...' as per the image below:
Step 2. You will now be given the option to select the employee that you wanted to share the signatures of employees you have selected previously. Now, for this example, we will select ''Personal Secretary'' because this is the user we want to give this option to. After selecting the user, make sure to click Done.
Step 3. To verify that ''Personal Secretary'' now has access to ''Office Manager'' and ''Financial Controller'' signatures. Go to the Employees Tab and search for ''Personal Secretary'' then Click on the small gearbox icon located at the right side of the employee's name and Select Shared Signatures. This will pop up a box showing you the list of the signatures that ''Personal Secretary'' can use.
Step 4. After completing the steps above. You will now go to the Signatures tab in the Main Menu, then choose the default/reply/optional signature ''Personal Secretary'' is using and add the shared fields in the areas you need. Make sure to click OK on the lower right area to save when you're finished.
Step 5. (Windows Users Only) Wait until the automatic synchronization from Xink is done or click on 'Update Now' to get the updates from Xink immediately. (Only if you cannot wait for the automatic sync)
Step 6. Go back again to the Xink Client and Click on My Contact Details. Look for the Shared Employee Signatures area and make sure to place a checkmark on the boxes beside the names of the persons that you want this user to be able to use. Once you are done with your selection, click Save.
Now that you're done with the steps provided above, you can now go to Microsoft Outlook and create a New Email. You will see that after selecting the Signature or right-clicking on your default signature, you have the option to use the shared signatures assigned and selected on your account following the Special Shared Fields you have previously set.
No, this is only available for Windows PCs only at this stage.
Yes, you need to upgrade your Xink Client to the latest version. If you are running the Xink Client via invitation based emails, then there's no need to do so as it upgrades itself automatically.