Sort options for mailsignatures: Own signatures first, then the shared ones last
Hi, it would be awesame to have the option to change
the default sort setting FROM a-z in the signature list, TO list the users
personal mailsignatures first, then the shared signatures last. We have en
bunch of users with 6 personal signatures, and a handful of shared signatures
which is all intertwined and mixed together.
Default example:
- Anna - Default Reply Signature (Shared signature)
- Anna - Default Signature (Shared signature)
- Charles - Default Reply Signature (Shared signature)
- Charles - Default Signature (Shared signature)
- "Company Default" - Danish Reply (Personal signature)
- "Company Default" - Danish Long (Personal signature)
- "Company Default" - English Reply (Personal signature)
- "Company Default" - English Long (Personal signature)
- "Company Default" - German Reply (Personal signature)
- "Company Default" - German Long (Personal signature)
- Jesper - Default Reply Signature (Shared signature)
- Jesper - Default Signature (Shared signature)
- Sara - Default Reply Signature (Shared signature)
- Sara - Default Signature (Shared signature)
Suggestion example:
- "Company Default" - Danish Reply (Personal signature)
- "Company Default" - Danish Long (Personal signature)
- "Company Default" - English Reply (Personal signature)
- "Company Default" - English Long (Personal signature)
- "Company Default" - German Reply (Personal signature)
- "Company Default" - German Long (Personal signature)
- Anna - Default Reply Signature (Shared signature)
- Anna - Default Signature (Shared signature)
- Charles - Default Reply Signature (Shared signature)
- Charles - Default Signature (Shared signature)
- Jesper - Default Reply Signature (Shared signature)
- Jesper - Default Signature (Shared signature)
- Sara - Default Reply Signature (Shared signature)
- Sara - Default Signature (Shared signature)
Kind regards
Thomas Arngrimson
Thanks for your suggestion Thomas -
Below I show you how to SEARCH and GROUP into folders in the SIGNATURES menu > In your example above, are you in the EMPLOYEES menu?
Hello Jesper.
Sorry if I wasn't detailed enough. My signature sort feature request is regarding the Outlook client when the user click on "Signatures", they will see all their available signatures.
The ones below with the red arrows, is the users personal mailsignatures, and the ones without arrows is the shared ones. You can see they intertwine and quickly get messy if the user have even more shared signatures. We have users from our Accounting team which soon will have about 10 shared signatures, so if they can get their own first on the list, and secondly the shared ones, it would be a big help for them.
And if I Click on "Xink Signatures" in the Outlook ribbon, the sort is diffent, it looks random, they don't even sort alphabetically, nor the personal ones first. It's just a random mix.
An option to choose between (1) Alphabetically or (2) "Personal first, shared second" would be awesome.
Got it, Thomas -
Your feature request will require changes to 'classic' Outlook, and since Microsoft started to launch One Outlook, it's not likely to happen. Changing the 'classic' Outlook desktop is out of our hands.
However, I will bring your request to the attention of our 365 add-in team.
The 365 add-in is more flexible because it's not relying on the Outlook installation (and it's ready for One Outlook :).
We have a long list of planned add-in features, but we'll investigate further in early 2023.
WORKAROUND for 'classic' Outlook
Rename your email signatures, e.g. by adding numbers at the start of the signature name:
1
1.2
2
etc.