The EmaiI Signature Web Portal - Help Center

Outlook roaming signatures

Microsoft plans to introduce roaming signatures, a new feature for Outlook for Windows. Outlook will no longer store the signatures in the local Outlook profile. Instead, the signatures are stored in the user mailbox, making them available on all devices with the user’s email account. 

When Microsoft launch this new feature, it's automatically enabled for all Microsoft 365 users > Microsoft Roadmap.

Your Xink signatures will continue to update
Your Xink signatures will continue to update with the Xink client v3.2.23.1 (and later) > Learn more in this Microsoft article

Microsoft will not "break" Xink signatures or substitute them in any way. 

Instead, Microsoft makes it more difficult for organisations to maintain a consistent brand since the signatures created by the staff will also show on their mobile devices.
Microsoft does NOT introduce central management of email signatures, AD integration, dynamic signatures, signature campaigns and other features you are familiar with in your Xink account.

A quick comparison
Outlook roaming signatures feature does not help companies to enforce a consistent brand and run campaigns. Take a look at the table below to compare native signature cloud settings in Outlook with the Xink email signature web portal.


Xink email signaturesMicrosoft roaming signatures
Update email signatures automatically for all staff on all devices.YesNo
Central email signature management companywide.    
YesNo
Merge user contract details from Active Directory, SQL, etc.YesNo
Support for all email clients and devices (including Mail app on iOS, Outlook on Mac).
Yes
No
Assign different signatures for reply/forward emails.
Yes
No
Assign optional signatures for different languages and shared mailboxes.
Yes
No
Insert signatures automatically, e.g. based on rules.
Yes
No
Automatically pull user contact details from Active Directory.
Yes
No
Schedule email signature campaigns.
Yes
No
Segment email signature campaigns.
Yes
No
Track email signature campaigns.
Yes
No
Delegate email signature and campaign management to specific people or teams.
Yes
No
Delete users created signatures and enforce the company signature.
Yes
No


If you have any additional questions or concerns regarding the new feature and its impact on your Xink signatures, reply below (public) or schedule a Q&As session with us (1-on-1) > Pick our time slot (30 min.).

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