The users whose data matches the rule condition you set (like an exception to the default company signature, for example for employees located outside of the main office) will get the email signature settings defined in this rule.
We suggest this for larger companies because, for smaller companies, it is just simpler to assign company-wide email signatures and then apply unique email signatures for a few individuals when necessary.
In Preferences menu (click on drop-down menu below your name or click the big gear wheel) > Switch to the Rules tab:
- You can Create, Delete and Edit rules.
- You can move (drag & drop) rule priority (Top-down).
When an employee is found in a rule (top-down priority), those email signature settings will apply.
To create a new rule, click the ‘+’ button, build the rule definition and use 'Test' to validate:
The name of the rule is ‘rule for test’. (You can make the Name as detailed as you want.)
The condition: If Department field in the user account equals Marketing, then this condition will be satisfied and the signatures 'Branded Mails' will be applied for his new messages and 'Branded Mails Reply' – for his reply/forward messages in Outlook and 'Branded Mails Asia' will be proposed as available signature.
Test your condition right off in your ‘rule for test’ pop-up. Click 'Test' button and preview the list of matched employees, who come under this condition:
The name of the rule is ‘rule for test 2’.
The condition: If Mobile field contains '27' digit in a user account, then this condition will be satisfied and the signatures 'Branded Mails Asia' will be applied for his New messages and 'Branded Mails Reply' – for his Replies/Forwards in Outlook and 'Branded Mails' will be added as an optional one (which mean that this signature can be selected by the employees). But If Mobile field doesn't contain '27' in a user account, then this condition won't be satisfied and applied for such users. The signatures from the SIGNATURES section will be applied for these users instead.
Hit "Test" to preview the employees, who fall under this ‘rule for test 2’ condition.