There are three types of email signatures depending on your email client:


  • Default for new messages.
  • Reply/Forward or reply and forwarded messages, which is often an abbreviate version to shorten email chains.
  • Optional which a user can select when he or she right-clicks on an email signature.

When creating signatures we recommend you prioritize first creating a company default, then drill down to groups, before finally only creating individual signatures for special circumstances: 


  1. Company default > Signatures menu (apply to all employees if nothing else else is specified - This is where you start). 
  2. Groups > Preferences menu (apply for medium and large organizations).
  3. Individuals > Employees menu.

    Individual settings will always override other settings.


Watch how to assign company default and individual email signatures